Then, request that they include any agreed upon policies within the additional terms of their agreement. Most often, you will see a non-refundable deposit and a refundable balance but if you don’t see anything addressing inclement weather, ask how they handle those cancellations caused by outside forces. Be sure to look over their cancellation policies, in particular. Prior to booking any vendor or entertainer, read the terms of the booking agreement closely. However, if bad weather results in you needing to cancel, the possibility of a refund always depends on the specific cancellation policies created by the vendor you booked. This means, if any vendor cancels or does not appear at your event, you will receive a full refund of everything paid. When booking on GigSalad, you have our Worry-Free Guarantee. For most, this is not an issue as long as it is done ahead of time. This way you can at least know their general ability to reschedule and the process for doing so. If no backup date can be determined in advance, it’s still good to talk to the vendor and venue about your rescheduling options. Speak with your venue as well as the vendor about the possibilities. The weather forecast may look hopeful but it is still a good idea to have another date in mind. Some events cannot be rescheduled, but for those that can, discuss the options with all parties involved. The sun can be unforgiving and a large covered area can provide refuge during the midday heat.ĭiscuss rescheduling opportunities ahead of time. Party tents are a great addition, even if the sky is clear. If there isn’t a possibility of moving indoors, prepare with a covered area. By making a few simple arrangements, you can transition smoothly on the day of the event. If you booked a venue, ask if they provide alternatives during inclement weather.ĭepending on the entertainment you’ve hired, moving locations may mean having extra extension cords indoors and setting aside space for them to set up. Hosting a backyard party? Be prepared to move the party inside of your home. If possible, choose the second location ahead of time. To avoid a cancellation, have a plan for relocating. You never really know what Mother Nature is up to! By creating a plan for inclement weather, you can be sure you still have a great event.įor any event you are planning, it is a good rule of thumb to have a backup plan. Enjoying live music and entertainment in the great outdoors can make wonderful memories, but it can also be a bit of a gamble. Beautiful weather means more opportunities for incredible outdoor events.
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